Public Papers generated within SmartEnCity Project

SmartEnCity project activities are divided into 9 work packages dealing with different topics:

  • WP1: Project Management
  • WP2: SmartEnCity Regeneration Strategy
  • WP3: Vitoria-Gasteiz Lighthouse Deployment
  • WP4: Tartu Lighthouse Deployment
  • WP5: Sonderborg Lighthouse Deployment
  • WP6: City Information Open Platform (CIOP)
  • WP7: Monitoring and Evaluation
  • WP8: Replication to Followers and Smart Cities Network
  • WP9: Exploitation, Communication & Dissemination

Each work package has to summarise its activities and findings and deliver this information as papers to the European Commission. Some of these documents are confidential, some are available to the public.

Please find below a list of the public papers generated so far and benefit from the experience gained within SmartEnCity project. Click on the title to find a summary and the link to download the full document.

WP2: SmartEnCity Regeneration Strategy

  • Review of regulatory gaps and recommendations to facilitate city transformation processes Highlights main barriers for city transformation and adoption of innovative technologies in the domains of urban retrofitting, energy supply, mobility, ICT and social engagement. Based on experiences from 3 Lighthouse and 2 Follower Cities, relevant industries and academia, the major barriers are identified and analyzed along with potential solutions for overcoming such barriers.
  • Recommendations for updateing Standards and generating new ones This document gives an overview in the state of art of existing standards in 6 different disciplines: citizens engagement, building retrofitting, energy supply, mobility, ICTs and BIM management. After this general vision it is to select standards which better fit and are applicable for the lighthouse projects implementation measures. Finally, the existing gaps and barriers will be identified for each of the six disciplines mentioned and for each of the projects phases identified: planning, execution and control.
  • New business models, procurement schemes and financing mechanisms for smart city projects How to overcome more effectively the challenges on business models, public procurement, and financing mechanisms in Smart City projects.
  • City needs and basline definition process and methods This paper defines the methods and process that will be applied in the diagnosis and baseline definition of the three SmartEnCity LH cities, as well as in the definition of the intervention projects of the two follower cities. In a wider sense, this deliverable can be useful for any European city willing to devise a smart urban regeneration project
  • Integrated Management models for large scale Smart City transformation projects An integrated and collaborative methodology oriented to customer satisfaction.
  • Citizen Engagement Strategy and deployment plan The aim of the qualitative research has been to create a descriptive tool, called CES Model, whose goal it is to map the citizen engagement reality of each Lighthouse City in a homogeneous way.
  • Integrated and systemic SmartEnCity urban regeneration strategy_v1 This paper provides the first approach to the Integrated Urban Regeneration (IUR) strategy of SmartEnCity project.The document includes an in-depth analysis of Integrated Urban Planning and Smart City policies evolution; a sectorial integrated analysis considering energy, retrofitting, urban mobility, ICTs, and governance; and a first proposal of SmartEnCity IUR Strategy flow and elements to be considered, which will be contrasted, validated and finalized in its second version (V2) in 2019 after intervention demo works in cities are finished.
  • Integrated and systemic SmartEnCity urban regeneration strategy_v2. Cities4ZERO The Urban Transformation Strategy for Cities’ Decarbonisation is a step-by-step strategy for a Smart Urban Decarbonisation transition, guiding cities through the process of developing the most appropriate strategies, plans and projects as well as looking for commitment of key local stakeholders for an effective transition; all from an integrated planning approach.


WP3: Vitoria-Gasteiz Lighthouse Deployment

  • Vitoria-Gasteiz Diagnosis and Baseline Vitoria-Gasteiz diagnosis and baseline framework definition for intervention, including a description of the diagnosis process; city characterisation through storytelling and an indicator factbox for each area of the city; city needs definition and prioritisation through SWOT and spatial analysis; a pre-definition of Coronación district interventions; and the description of the baseline definition framework, to be finally deployed in integrated planning report.
  • Building retrofitting interventions completed The City of Vitoria-Gasteiz was awarded European Green Capital in 2010 and its strategy for sustainability and environment protection, is well recognised around the World. As a Lighthouse City, the involvement of the municipality in SmartEnCity Project is an example of its commitment towards energy efficiency, resources management, energy transition, and improvement of the living conditions of its citizens.
  • District heating network deployed and in use The new heating system is formed by two biomass boilers with a total heating power of 1MW and two gas boilers of 3MW that provide the dwellings with thermal energy available for heating and DHW. In this way, it is guaranteed that energy will come from renewable source of energy. The energy which is produced in the boilers room is distributed by the heating network which is developed through the streets of the neighbourhood to each substation located in each building. 
  • Electric bus line in operation This document describes the process since the first agreements regarding the electrification of public transport were signed at regional level in 2016, through the implementation of the different elements of the BEI (including a state-of-the-art e-buses charging infrastructure and a new bus depot to accommodate the new convoys) until its entrance in operation.
  • Electric vehicle fleet and charging infrastructure Following the principles of the sustainable mobility, several SMARTENCITY partners (AVG, CEA, VIS and GIR) decided to promote a progressive replacement of combustion vehicles with their electric counterparts. These electric vehicles (EV; cars, vans and bikes), have been incorporated within the partners´ fleets and are used in a daily basis in the city of Vitoria-Gasteiz for their respective organizational needs for everyday operations. These partners have also installed the required charging infrastructure when this was lacking. The EV use and charging data are to be monitored through the project´s data platform (City Information Open Platform; CIOP). The direct benefits for the city will be realized in the zero emission of polluting gases and the reduction of noise.
  • Last mile logistic electric infrastructure Fagor Ederlan´s objective within SmartEnCity was to purchase new EV vehicles for different types of freight logistics and touristic routes in the lighthouse city of Vitoria-Gasteiz. Due to relevant events, Fagor Ederlan abandoned its smart mobility business development strategy and consequently, its participation in the SmartEnCity project, considering the achievement of the strategic objectives as unfeasible. This is why implementations made in different business are no longer working in the city.  Through this report, it is intended to document the whole process, detailing the steps taken and the lessons learned through the project.
  • ICT infrastructure deployed and commissioned. City Information Open Platform in use. This document provides a thorough insight on the architecture deployed, intended as a guide for future replication, deployment, and further developments by advanced ICT skilled staf f. A general grasp of the objectives, functionality and way of use can be inferred from the explanations and details contained.
  • Citizen engagement and replication This work has been created for replication contexts with similar characteristics and challenges: there are no housing associations, a public company works as delegate promoter of the retrofitting actions on behalf of the neighbors, intervention districts are in the center of the city, the retrofitting is for a reasonable number of houses, there is an important density per km2 in the intervention place and the demographic structure is mainly old. The Replication toolkit is condensed in 45 Citizen Engagement Actions and 25 learnings
  • Vitoria-Gasteiz Demo intervention summary report Vitoria-Gasteiz implementations are demonstrating commitment towards energy efficiency, resources management, energy transition, including building retofitting, district heating network, electric bus rapid transit line, electric vehicles charging infrastructure, last mile electric infrastructure and City Information Open Platform (CIOP).

WP4: Tartu Lighthouse Deployment

  • Tartu diagnosis and baseline report The overall objective of work package “Tartu Lighthouse Deployment” is to develop the detailed planning and coordination, to set up the management structures and procedures, and to implement construction works in the Tartu demo site according to the initial process layout.
  • Building retrofitting completed The objective of building retrofitting is to implement the ‘smartovka’ retrofitting model in the demo area of the Tartu Lighthouse based on the procedures developed within the project. The main aim of the retrofitting model is to significantly increase the energy efficiency of the buildings, provide a stable interior climate through temperature control and ventilation, increase the aesthetic appeal of panel buildings and thus create a sustainable and healthy living environment for citizens. 
  • District heating and district cooling The new district cooling system in Tartu city Centre area was commissioned in 2016. New heat pump with thermal capacity of 1.4 MW cooling and 1.9 MW heating was installed as part of cooling plant. The installed HP is capable to produce 6 0C water for District cooling and 63 0C hot water for DH system utilizing surplus heat from DC as heat source for DH system.
  • Street lighting Tartu has made a long-term commitment towards developing a smart city environment, acknowledging that smart solutions are mainly related to the fast growth of ICTs. The main result is the energy efficient public lighting with intelligent control systems. The information from the installed sensors also serves a wider meaning in addition to lighting control, as it is possible to develop different services for residents in the future based on this information.
  • Gas buses purchased and in operation The new gas buses started operation in Tartu city bus lines on 1st of July of 2019. In total 64 new buses, manufactured in the Scania factory, started travelling along the routes, equipped with air conditioning, low bottoms and running on an environmentally friendly source of fuel.
  • Mobility infrastructure set up and in operation Tartu sets a good example, public transport in the city was completely converted to gaseous fuel, at the disposal of city government officials are 26 electric cars. As of November 2018, there are 5 electric car chargers available to the public. What makes them special is the fact that they are the first public electric car chargers in Estonia that can use both the CCS and CHAdeMO charging modes.
  • Bike sharing and electric bike rental system Tartu City launched a bike sharing (450 bicycles + 69 parking stations) and electric bike rental system (300 electric bicycles) consisting in total 750 bicycles and 69 parking stations.
  • ICT infrastructure commissioned and deployed, CIOP in use The ICT infrastructure and the CIOP that has been deployed in Tartu includes the integration of several city-wide smart solutions: district heating, smart city lighting, smart buildings and apartments, traffic and public transport. Each of these aspects along with the system description of the CIOP can be found in this document.
  • Tartu Demo intervention summary report This is a summary of all interventions that have been implemented in Lighthouse City Tartu. The main idea of this demo site was to turn Hrustsovkas into ‘smartovkas’ with accompanying innovative solutions in integrated infrastructures, public transport, street lighting and monitoring. The aim of the investments was to create a high-quality living environment that inspires the pilot area community to make environmentally aware decisions and change their patterns of behavior. 
  • PV installations in use Mitigating climate change and decreasing the consequences of the environmental impact caused by humans is one of the most important activities for preserving Tartu’s values and retaining the current living environment. According to Tartu's energy and climate plan "Tartu energia 2030, the city wants to achieve climate neutrality by 2050.

WP5: Sonderborg Lighthouse Deployment

  • Sonderborg Diagnosis and Baseline Introduces the Diagnosis and Baseline for Sonderborg with focus on in depth analysis for developing an operational strategy to implement key parts for reaching the Zero-goal, being the main demonstration elements of the SmartEnCity-project. The Sonderborg Diagnosis and Baseline is based on SmartEnCity guideline for Diagnosis and Baseline.
  • Sonderborg Building Retrofitting This report includes a description of the completed energy retrofitting measures in the involved housing buildings. Furthermore, there is a description of the decision-making process for the energy retrofitting measures, a description of the design phase, the tendering phase and a description of the implementation phase. The purpose of the deliverable is to inform and inspire other housing associations and other houseowners in Europe how to reduce energy consumption in their buildings and how to solve challenges in connection with the financing process and the decision process prior to the implementation.
  • 38 biogas buses in operation Switching from conventional diesel to biomethane buses in Sonderborg reduced carbon emissions, although also sulfur emissions, NOx and PM pollutants were significantly reduced. The emissions reduction from public transit is part of the ambitious goal of Sonderborg becoming carbon neutral by 2029.
  • Solar cell storage in operation The purpose of the deliverable is to inform and inspire other housing associations and other house owners in Europe how to reduce the electricity consumption in their buildings. The target group is primarily administrators and boards of housing associations plus owners of apartment buildings.
  • Report on Electrical Vehicle Chargers in operation: This document delivers a summary of the work carried out in relation to installing 31 electrical vehicle (EV) charging points in SmartEnCity Lighthouse Sonderborg, Denmark.
  • ICT Sonderborg platform in operation Sonderborg's long-term vision is to build a Digital Ecosystem for city data and services by integrating various data inputs and sensor systems together into one city ICT platform, where anyone could build their own Value Adding Services on top of city provided platform. 
  • Sonderborg SmartEnCity Stakeholder Platform Report on citizens and stakeholders involvement strategy The purpose of the citizen engagement process has been to create positive support for the planned energy-efficiency improvement actions and enable the citizens to continue their own energy/climate journey beyond the scheduled energy/climate actions. Thismodel is segmented into nine differentiated implication areas: Governance, Purpose, Key Actors and Roles, Citizen Engagement Strategies definition, Value Proposition, Segments and Target Groups, Communication, Spaces, and Feedback. 
  • Sonderborg Demo intervention summary report Sonderborg’s ambition is to achieve the ZEROcarbon vision by 2029 and show the world, how a small and medium sized city can combat the climate challenge by co-creating ambitious goals, collaboration, planning and stakeholder- & citizen engagement.
    The SmartEnCity Sonderborg demo action projects have included building retrofitting, solar cell battery solutions, modern municipal biogas-busses, EV-charging infrastructure plus a new energy-data based City Information Open Platform.

  WP6: City Information Open Platform (CIOP)

  • CIOP Functional and Non-Functional Specifications  The objective of this paper is to identify the requirements and specifications of the architectural design of the SmartEnCity City Information Open Platform (CIOP).  Functional requirements are grouped into different categories, based on the vertical domains (i.e. energy assessment, sustainable mobility and social engagement) and the technical requirements (e.g. data and user management, data analysis)
  • Data Model Architecture Implementation The main objective for this document is to design and implement the data models that will accommodate data coming from the different data sources and demonstrators.
  • Interoperability Mechanisms The main objective for this task is to design and deploy the core/global architecture for the ICT platform, having interoperability and modularity as the key points. The architecture is based on a Reference Architecture and defines the main functional modules and components of the CIOP.
  • Designing guide and tool catalogue The main objective of this deliverable is to share a new specific designing guide that guarantees the participation of the citizens during the whole process and a tool catalogue highlighting the more appropriate ones for the project. The created content enables to define the basis for future tasks developments of SmartEnCity.
  • Integration and Validation report This document presents first a generic methodological approach applicable for the integration and validation of smart city projects. As the CIOP is a software asset, the approach takes the basis from the testing and quality assurance of the software development. The report represents the results of tests for modules of the SmartEnCity CIOP, as well as the specification for integration and validation of the platform and added value services to be then implemented tailored to the specific constraints and expectations of each Lighthouse City.
  • Data Model Architecture Implementation  This public paper presents the results of the Task “Data Model Architecture Implementation” within Workpackage 6 of the SmartEnCity project. The main objective for this task is to design and implement the data models that will accommodate data coming from the different data sources and demonstrators.
  • Interoperability Mechanisms This public paper presents the results of the task “Interoperability mechanisms Implementation” within Workpackage of the SmartEnCity project. The main objective for this task is to design and deploy the core/global architecture for the ICT platform, having interoperability and modularity as the key points.
  • Strategies for added value services and tool catalogue This document focuses on the Value Added Services3 (VAS) on top of CIOP. Value Added Services are context dependent and they depend on factors like:   CIOP capabilities, Partner environment, Citizen engagement, Investment environment, Research and Development capabilities.  It is a toolbox to help build local Value Added Services that match the context. This involves identifying capabilities, partners and use-cases. After which use-cases should be evaluated, deployed and results validated.

WP7: Monitoring and Evaluation

  • KPIs definition for pre-intervention data collection This report gives a description of Key Performance Indicators (KPIs) as a tool for planning strategic interventions to transform cities into Smart Zero CO2 cities, the procedure for the selection of these indicators along the project and the approach for assessing the performance of the interventions and the integrated impact in the Lighthouse Cities.
  • KPIs definition Report of the methodology for the holistic evaluation of the effects (energy efficiency reached, energy and CO2 saving, life quality, citizen engagement, etc.) of the interventions in the three demo cities during the demonstration phase of SmartEnCity project in the areas of energy, urban mobility, ICT platform and integrated infrastructures.
  • Evaluation protocols This report defines a holistic methodology to assess the performance achieved in the SmartEnCity Lighthouse cities after the execution of the different actions structured on 7 protocols based in the KPIs proposed in the previous paper "KPs definition" allowing measuring the objectives established in each city from technical, environmental, economic and social points of view.
  • City impact evaluation procedure The aim of this paper is the definition of a procedure which integrates all the evaluation protocols in order to estimate the overall impact and performance of the actions at city level by means of high level indicators that allow explaining the impact of the integrated actions in the common areas of the energy, transport and ICT sectors.
  • District retrofitting monitoring program Targeted to the three Lighthouse Cities, this document contains the general description of the monitoring to be installed relative to the district retrofitting actions. The KPIs and indicators coming from papers "Evaluation protocols" and "City impact evaluation procedure" are further deployed to match the monitoring elements that will provide the information for the project interventions evaluation stage.
  • Mobility action monitoring programThis specific report compiles the monitoring program for the actions related to the vehicles and urban mobility actions for the three LH cities participating in SmartEnCity project. All the necessary requirements defined up to now for the interventions have been taken into account to define systems for monitoring, metering and data acquisition.
  • Integrated infrastructures action monitoring program Targeted to the three Lighthouse Cities, this document contains the general description of the monitoring to be installed relative to the district retrofitting actions. The KPIs and indicators coming from papers "Evaluation protocols" and "City impact evaluation procedure" are further deployed to match the monitoring elements that will provide the information for the project interventions evaluation stage.
  • Data collection approach The paper defines the data collection approach as one step in a series of processes for developing a cohesive approach for information collection in the SmartEnCity framework and for assessing the possible impacts of the interventions in selected topics.
  • Monitoring Summary This document summarises monitoring process and data collection aspects in the SmartEnCity Lighthouse Cities. It outlines the data collection sources and equipment (operational devices, surveys, databases) and data quality aspects. The input covers aspects from seven protocols of Energy Assessment, ICT, LCA, Mobility, Social Acceptance, Citizen Engagement, Economic Performance. 
  • Evaluation: Assessment of the overall performance This report presents the results of actions implemented during the SmartEnCity project. The acquisition of monitoring data in the three Lighthouse Cities followed the evaluation methodology developed at the start of the project.

WP8: Replication to Followers and Smart Cities Network